The Doctors may take phone calls relating to you and your family’s health. If however, they are in consult with a Patient when you call, the Doctor may need to call you back.
Doctors bulk bill all Medicare enrolled patients. Non-Medicare items are privately charged and payment is expected on the day.
Non-Medicare card holders will be charged a fee according to the list available at the front desk.
Please ensure you bring your Medicare card, Health Care Card or Pension Card to your appointment.
New Patients Welcome.
Please arrive 15 minutes before your appointment time to fill in both the New Patient Registration Form and your Patient Medical History form. This will assist our Reception team to prepare your file for your GP visit.
For your convenience, download these forms prior to your visit, complete and hand to the Reception team upon arrival.
When registering please let our team know if you have identity specifics to be noted. This includes, but is not limited to:
Aboriginal and Torres Strait Island patients and/or Culturally and linguistically diverse patients.
Consultations at the Mid Valley Family Medicine are by appointment. A standard appointment is 10 to 15 minutes. Every effort is made to provide an appointment with the Doctor of your choice; however, for urgent matters this may not be possible. We try to keep as closely as possible to the appointed times, however if we are unable to do this, staff will inform you of any expected delays.
If you feel you need to see the Doctor for a complex medical issue, or have more than one problem, please inform reception when booking your appointment so that a longer appointment can be made.
Please ensure your telephone number and address is correct and up to date.
If you fail to attend your appointment, please be aware that a non-attendance fee may be charged
In the event of an emergency, please call 000 for an ambulance.
To contact a doctor if you have an urgent matter, please ring (03) 5134 3888.
Call 000 for a serious or life threatening emergency
The closest emergency department is the:
Latrobe Regional Hospital
Traralgon West, VIC, 3844
Phone: 03 5173 8222
Patients are encouraged to visit the clinic to enable the doctor to deliver optimal care with full access to practice facilities and equipment. Regular patients who are unable to attend the practice will be referred to their usual Doctor who will assess the request on its merits and make appropriate arrangements.
Come prepared with…
- A clear idea of what you wish to discuss with the Doctor.
- A list of all the medications you are taking, including prescriptions, non-prescriptions and herbal medicines.
- Check the number of repeat scripts you still have so these can be updated if necessary.
- If it is your first time with this doctor be prepared to give a family history.
- If you think you need more than 10-15 minutes with your doctor, please book a Long appointment with the reception.
- If you wish to discuss several separate issues, please consider making a separate appointment for each issue.
- Ask the doctor to write down any specific directions about which you may be unsure.
- At the end of the consultation, be clear whether a follow up appointment is required.
- Minor surgical procedures require a double appointment with both the Nurse and the Doctor, please be sure to make both appointments.
Please make a further appointment with your doctor to obtain the results of any tests.
The doctor or pathology nurse will inform you of how long it will take for these results to be received by the clinic, so that a convenient appointment time can be made.
To maintain confidentiality, results will not be given over the phone except in special circumstances.
Be sure to securely store your referrals or prescriptions as there is a cost for the Doctor to re-print these.
Doctors will not be available to take calls whilst consulting. Urgent matters can be passed onto your Doctor via the reception team at the best convenient time to the Doctor.
Doctors expect to return patient calls when he/she is available to do so.
If an interpreter is required, the Translating and Interpreting Service (TIS National) can be contacted on 131 450.
Hearing impaired patients can contact Mid Valley Family Medicine
Option 1: TTY – 1800 555 630
Option 2: Use National Relay Services (NRS) via website or instant messaging services (Skype and MSN) to enter (03) 5134 3888 to make a call.
For your convenience we provide an automated SMS reminder system via text message one day before your appointment. If you do not wish to be notified, please advise the reception team.
As an as an accredited medical clinic, Mid Valley Family Medicine respect that your record is a confidential document. It is the policy of this practice to maintain security of personal health information at all times, ensuring that this information is only available to authorised persons involved in patient care.
The “personal information” we collect may include your name, date of birth, address/es, contact details, ethnicity, Medicare number and next of kin details. It is clinic policy that on a regular basis patients will be required to confirm their details are up to date. Your assistance in keeping your file accurate, complete and well-organised are very much appreciated.
At any time, our reception team are happy to assist you in obtaining a copy of your medical records from another Medical Centre. Please ask for a Medical History Transfer Form.
Your feedback is important to us. We appreciate the opportunity to acknowledge great service and to improve any area of concern.
As part of our Quality Improvement process we have a Patient Complaint and Feedback procedure.
If you are a patient at this clinic and wish to discuss any concerns, we encourage you to contact the Clinic Manager to commence this process.
We take your concerns, suggestions and complaints seriously. However, if you feel we have not handled your complaint in an appropriate manner and wish someone to mediate on your behalf, you can contact:
Health Complaints Commissioner
570 Bourke Street
Phone: 1300 582 113
All company employees and contractors must obtain the relevant approval from the social media responsible officer prior to posting any public representation of the company on social media websites. The company reserves the right to remove any content at its own discretion.
Any social media must be monitored in accordance with the company’s current policies on the use of internet, email and computers.
The company has appointed an employee as social media responsible officer to manage and monitor the company’s social media accounts. All posts on the company’s social media website must be approved by this employee.
The company complies with AHPRA national law and takes reasonable steps to remove testimonials that advertise the health services, which may include comments about the practitioners themselves. The company is not responsible for removing, or trying to have removed, unsolicited testimonials published on a website or in social media over which they do not have control.
Social media posts by employees or contractors on their personal social media platforms should:
- Include the following disclaimer example in a reasonably prominent place if you identify yourself as a company employee on any posting: ‘The views expressed in this post are mine and do not reflect the views of the clinic/company/committees/
boards that I am a member of’.
- Respect copyright, privacy, fair use, financial disclosure and other applicable laws when publishing on social media platforms.
To obtain a copy of the full Social Media Policy please contact the Clinic Manager.